Quicken NZ - Accounting Solutions

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To Install the QuickBooks Update (QB6-NZ-Update-2.exe)

Please Note - this Update is not for general release. It is to correct only the following specific issues. If you do not have the problem stated below then, DO NOT update your program.

This update is designed as a SINGLE USE tool i.e. it is used ONCE only to correct the file.

Only use this Update if:

ISSUE
Historical GST data was lost on conversion from QuickBooks for New Zealand version 5.5 (QuickBooks for New Zealand version 5 with Y2K Update CD applied) to QuickBooks for New Zealand version 6. NOTE: QuickBooks version 5.5 is the Y2K Update CD. If you DID NOT load this CD before upgrading to QuickBooks for New Zealand version 6 then DO NOT load this Update.

There is NO issue with an upgrade straight from QuickBooks for New Zealand version 5 to QuickBooks for New Zealand version 6

IMPORTANT: PLEASE TAKE A BACK - UP OF YOUR DATA BEFORE INSTALLING THIS UPDATE

1. You will be able to establish this sequence of events by:

Activating QuickBooks version 6
Press CTRL-1 and the following screen will be displayed:

V5.OU R4	14/08/99	QuickBooks V5 was installed
V5.OU R9	18/01/00	Y2K Update CD was installed
V6.ON BW1	07/09/00	QuickBooks V6 was installed

In update sequences involving V5.OU R9, GST historical data may not have completely converted on upgrade to QuickBooks for New Zealand V6.

Reports that would confirm GST historical data problem diagnosis:

The Balance Sheet would be out of balance.
GST Liability reports will calculate a zero liability for all data prior to the QuickBooks version 6 upgrade date.

2. Installation of the Update

Take a backup file of your data.
Download the file "QB6-NZ-Update-2.exe" to your desktop
If you have QuickBooks version 6 running, exit out of the program
Double click on the file "QB6-NZ-Update-2.exe"
Follow the wizard directions, and ensure that you choose the correct QuickBooks installation folder. In most cases the default folder is "C:\Program Files\Intuit\Quickbooks PRO"

3. Once this has been completed, the QBW.ini file needs to be edited.

Click the "Start" button on the lower left-hand side of your screen
Click on "Find" and then "Files or Folders"
Enter "QBW.ini"
Look in your QuickBooks folder if you know where it is, if not search the entire C: drive

The system will locate the folder this file is in. Take a note of the folder path. The default path is "C:\Program Files\Intuit\QuickBooks PRO".

Double click on this file, and it will open in the Notepad application

Scroll to the bottom of the screen and add the following text EXACTLY as follows - note the bracket shape must be EXACTLY as displayed:

[datarec]
taxTargetFix=1
taxRateFix=1

Click on "File" and then "Save" then close the Notepad application

4. Rebuild data file

Activate QuickBooks for New Zealand version 6
Click on "File" followed by "Utilities" and then "Rebuild Data"
You will be prompted to take a BACKUP of your data. THIS IS ESSENTIAL.
Backup to an external drive (i.e. Floppy disk, Zip disk etc)

The system will then rebuild your data and apply the fixes

5. Check that the update has worked

Go into "Reports" and select "Balance Sheet" and check that it balances. This Update should ensure that it balances but in SOME instances a Balance Sheet that is not in balance may be due to incorrect postings.
If you have a copy of your QuickBooks for New Zealand version 5 program and data installed in another directory run a GST liability report for the historical periods in QuickBooks version 5 and check against the same report generated in QuickBooks for New Zealand version 6

6. Re-edit the QBW.ini file

Once the fix has been completed it is suggested that the QBW.ini file is changed back to its original format.